Travel Reimbursement Form
Travel Reimbursement forms can be completed by registered Hugs of Hope families on Active Treatment or those in Remission who must travel to their child’s treatment center/doctor for care related to their cancer treatment. Families traveling for care can request reimbursement for the following: lodging, fuel/mileage, and meals. Requests can be submitted anytime, but will only be filled once a month per family. Certain limitations apply: if lodging is available for your family at the Ronald McDonald House at the time of your overnight stay, we will not be able to reimburse for hotel lodging (this is the closest and most affordable option for your family, and we have arrangements already made); for fuel we will only reimburse up to 25c/mile roundtrip from your home to your treatment center; for meals we can reimburse for the child’s meals, and parents’ meals during the course of treatment.
We are unable to reimburse any funds without receipts provided showing the date of service, location, and method of payment used. We cannot reimburse if the method of payment was a gift card, such as for fuel or meals. Otherwise, we are happy to reimburse and will do so in a timely fashion once a month per family.
We appreciate the opportunity to assist your family during this difficult time. If you are not a registered Hugs of Hope family, you can find our application here.